Allotment:  an important procurement process for a supplier to deliver in only one place (warehouse or platform), the products gathered into separate lots intended to be in store in different final places. This way of supplying, can be made from only a single order known as “allotted order” or from several orders (one by full stop) to be delivered at the same time in the same place ( the “relay”).

Allotment of the orders: in the cross-docking technique under its form “allotted order” the deliveries are made by the supplier, store by store. Each store delivery is individually palletized. All deliveries are carried out on a bursting platform where the pallets are stored by store to be redistributed in each store.

Electronic mailbox: data processing storage space intended to receive dematerialized messages. This space is identified by its E-mail address and it is one of the elements of a VAN.

Electronic catalogue:  A service which is based on the Internet technologies in order allow a company (publisher) to manage the provision of its product information with its partners (subscriber), these partners  have to manage the integration of the received information for  the alignment of the basic mutual articles (Master Data Alignment). Moreover, these catalogues can contain detailed information such as the technical aspects of the products, the instruction guide or multimedia presentations. The company can manage, according to its own choice, the provision of its information (or manage the integration of the received information) using a solution from an owner electronic catalogues (or mono-company) or by using the web space and an electronic multi-enterprises catalogue which could be accessible via Internet.

Certificate: Electronic file attesting that a public key belongs to the entity which it identifies (a natural or legal person or material entity). It is issued by a trusted authority: certifying authority. By signing the certificate, it confirms the link between the entity and the link pair. The certificate is valid for a period of time mentioned in this one.

Barcode: succession light and dark bars of varying thickness reflecting a series of numeric or alphanumeric according to an “alphabet” which is defined and intended to be interpreted automatically by an optical disc drive.

Package: in transportation, logistic unit that is easy to handle (cardboard, pallets).

Allotted order:   It is a particular type of order which is one of the ways to treat the allotment or the Pre-packed cross docking. The message “allotted order” allows specifying the product line and the final destination of the products via the transmission of the code place-function of the final store. The supplier can prepare the goods by establishing EU or packages per-store corresponding to the exact needs of these stores. 

Cross -docking:  The Cross -docking’s aim is to remove the stocks from the distribution center (transshipment from dock to dock). This practice has two realities: _ the bursting platform with allotment made by the distributor and it is called, Intermediate Handling Cross Docking; _ the platform with pre-allotment (allotted order) made by the supplier and it is called, Pre packed Cross Docking.

DELFOR: Delivery Forecast.  It is an EDI message of purchase order from a customer to a supplier and message of a forecasting delivery.

DELINS: Delivery Instruction. It is an EDI message used to transmit delivery requests.

DELJIT: Delivery Just In Time message. It is an EDI message requests the firm delivery date. 

Dematerialization (or dematerialized exchange): the fact of exchanging information (order, invoice and procurement notices…) by EDI. This exchange would be made between partners without transmitting

DESADV: dispatch Advice. It is an EDI advice message of the dispatch.

EDIFACT: UN/ EDIFACT are a set of rules from the United Nation for Electronic Data Interchange. These rules apply for the Administration, Trade and Transport. They are defined to allow the communication between independent information systems.

EANCOM: the EANCOM is a language of EDI communication. It is an International standard which is managed and maintained by GS1, and it conforms to the UN/UDIFACT rules.

Electronic data interchange: Exchange of structured data between two computers done by a remote data transmission according to standardized formats.

ERP: Enterprise Resource Planning. It is software which allows managing all the operational processes of a company by integration all the company’s functions such as, the human resources management, the accounting and financial management, but also the sale, the distribution, the supply and the e-commerce.

Label: it indicates a unique identifier for a segment or for a data element (ISO9735). The tag is a standardized coded name or a standardized denomination indicating an element of an exchange format. For example, in the directory of EDIFACT segments, the dag DMT: date / time: period.

Packaging Unit Label: the label of packaging units.

Handling Unit Label: The label of handling units.

Dematerialized invoice:  The system involves the exchange of electronic data between two commercial partners, without the need for paper documentation. Texts in force: European Union council directive 2001/115/CE, Article 17 of the corrective finance law for 2002 (No 2002-1576), Decree No 2003-632, Instruction No 3 CA No 136.

Product-card: A document or an e-mail which is sent by the creator of the product through which he provides to his partners all information about the product and its associated logistics.  Each product sheet must be identified by a unique key made up by the GTIN of the business unit, the GLN editor and the code of the target market. This identification does not exempt from the application of the GTIN changes rules described in “General Specification GS1” (e.g. change in brand name).

Pivot file: intermediate import / export file of an EDI message in/ from receiving / transmitting software. In transmission, file containing the data after their extraction from the application program. These data do not have more than to be translated by the translator. In reception, file containing the data before their integration into the application program. These data were translated by the translator.

FTP: File Transfer Protocol. It is a file transfer protocol used on the Internet. This protocol describes the process that the file is transferred from the host-computer to the desk of the visitor and vice versa.

GALIA: is a Group for the improvement of the connections in the automotive industry. It is an association created in 1984; it gathers in France the manufacturers, and the various automotive suppliers which are involved in this sector and interested by EDI and its associated techniques. This association is a member of the Odette group.

GDSN: Global Data synchronization Network. It is a Network, which is a set of interoperable electronic catalogues linked by global registry information products, the GS1 global registry. This interoperability is based on the GS1 standards and verified by an international certification delivered by GS1.  This model allows a company (supplier/ publisher or customer/ subscriber) to choose the electronic catalogues to share its product information with its partners worldwide.

GLN: Global Location Number. It is code of GS1 system of standards identifying physical locations and using structure with 13 digits.

GS1 FRANCE:  French organization of trade- industry consultation, a founding member of GS1 which is responsible for promoting and disseminating the GS1 communication standards: coding, automatic identification (barcodes, radio frequencies) and EDI languages…Ex GENCOD EAN France.

INVOIC: EDI message « invoice / credit note »

INVRPT: Inventory Report. It is a message of inventory position in the EANCOM language. It transmits the inventory status reports, the movements (input and output) of the stock and the sales data. This message is used especially in the GPA.

Optical drive: it is an electronic device for reading the bar codes and converting them by a computer into electrical signals.

ODETTE: Organization for Data Exchange by Teletransmission in Europe. It is a pan-European EDI group which was created in March 1984 and it has launched the data exchange in the modern automotive manufacture. It has correspondents in various European countries, of which GALIA is the correspondent in France.

OFTP: The Odette File Transfer Protocol. It is the communication protocol and it is used mainly in the automotive sector.

ORDCHG: it is a message of change order in EANCOM language.

ORDES: it is a command message in EANCOM language.

ORDRSP:  it is a message of acknowledgement of receipt of the order in EANCOM language.

Heterogeneous pallet: it is a pallet which gathers non-identical logistical units.

Homogenous pallet: it is a pallet which gathers identical logistical units.

Picking: the act of taking in a stock the necessary elements for the preparation of an order or a given shipment, collecting cardboards to form a pallet and loading consumer-units to form consumer box retail.

PRICAT: It is reporting message of the prices and the products in EANCOM language.

RECADV: it is a message of acknowledgement of goods in EANCOM language.

REMADV: it is a message of a payment notice in EANCOM language.

Value Added Network (VAN):  A telecommunication network which is managed by an operator it enables the communication of the heterogeneous information by providing additional functionality.

RFID: Radio frequency Identification. Label radio frequency. The RFID is an automatic identification technology based on simple principle: packaging of the information, an electronic chip coupled to the antenna and attached to an object. It is possible to read from a distance by interrogator and without seeing the label or the information contained in the chip.

SSCC: it is an abbreviation for Serial Shipping Container Code (Number of packages). It is an international code using 18-digits, the structure of which is defined by GS1 to identify each package in a unique way. It is symbolized by GS1-128 on the package and transmitted to the dispatch advice and it makes it possible to insure perfect traceability for all the products.

EDI station: it is a PC workstation operating the frontal system which is more powerful and more complex, or it is an autonomous workstation (in the SMES/SMIS), it hosts a set of software packages which handle all the specific operations of an EDI application. The EDI station handles all types of messages or sets of messages (scenarios) used either within a single specific application, or within a several applications of the company thanks to the multifunctional software. It avoids the modification of the existing hardware and software setup.

Supply Chain: Supply chain. It is a global approach of the company which focuses on the customer’s agreement with the suppliers who agree with the customers of their customers. The stakes and the spectacular development are based on the gains in terms of reduction of stocks, the manufacturing deadline and the improvement of the reliability of the deliveries and the customer satisfaction.

Translator: it is a software package used to convert the information in a codification, and/or according to a given format in another codification, and/or according to other formatting rules (structuring). The software translates the data of an internal file which is prepared by an internal application in data of a common language (for example UN/EDIFACT), and then it generates the structure of the standardized message by putting the translated data in the right place in the structure. In emission, it is a translation from the internal format to the company in EDIFACT format. In reception, it makes a translation in the opposite direction. This software uses tables of elements EDIFACT (messages, segments, data and code lists). Also, this software uses correspondence tables between internal data files and data messages. Synonyms: converter, software or conversion software package.

Web EDI: it is a tool allowing the data exchange between community of companies which uses processing and automated exchange and community of companies which uses electronic forms. The Web EDI or the EDI form is an EDI solution kept at a distance and built on the internet and the EDI standards. Thus, accompany which is already equipped with an EDI station, the inflows and outflows are managed by one or several VAN used with the existing partners. The VAN has to route the messages towards the Web EDI. The function of this Web EDI is to translate clearly the messages of EDIFACT and allow the consultation of it via an internet connection by the small company. However these messages in a pre-defined form cannot be integrated automatically into a management application.

X.400: international Standard for message transmission. It is a standard for message transfers designed by the ITU (ex CCITT) which is available in two versions: 1984 and 1988 (which includes the most sophisticated security systems). The x.400 standard defines a mail system that can be divided between several abstract functional units, the user, and the user agent and the message transfer agent as well as all the protocols which link them. The standard provides all types of services can be expected from a mail: acknowledgement of receipt or non-receipt, mailing list, redirection, awaiting responses, concatenation of messages, level of urgency, delivery date or time limits, period of messages validity, etc.